NeedToMeet: A simple registration-free meeting scheduler

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Scheduling appointments or projects with students can be a problem. A simple way to find a good time meet or have a task completed is to use an online calendar. NeedToMeet is a simple way to find a good time to meet without having others need to register. Here is how it works:


  1. Go to NeedToMeet.
  2. Enter in the meeting title on the first line and select a length by clicking not the ‘Duration’ drop-down menu (you can select in 30 minute intervals).
  3. Choose a place to meet by typing in the location name.
  4. Once you have chosen the location, type in the instructions or other information in the ‘Details’ box before clicking on ‘Select times’.
  5. You are now given a day-timer type of calendar in which you can click on times to make them go orange in colour. Above the calendar, you can also select to have a ‘One time meeting’ or ‘Recurring meeting’. One time changes allows you to choose specific times and dates, where as the recurring option gives a single dateless calendar. Once you have chosen a time and date, click on ‘Invite Attendees’ to create your links.
  6. Click on ‘Copy and Paste’.
  7. On the next page, you are given two URLS: one to share (‘Attendee Link’) and one for you to check on responses and make changes (‘Administrative Link’). Make sure to copy and keep both addresses.
  8. When users go the meeting URL, then can see all the information and options. They type in their name and then select their times from the spaces on the calendar before hitting submit. They are then taken back to the information page and can see a list of the options selected by them and others. If they want to change their answer, they need to select their name from the calendar, type in their password, and make the changes.
While this site doesn’t have some other options that some other websites have, this is a nice and simple scheduling option. There are other options shown on my list of webtools that don’t need registration.

Have you used NeedToMeet before? How well did it work for you? I love getting feedback so please add a comment below, send me a Tweet at @nathanghall, or email me using the contact page on this website. Thank you.


Three ways to schedule events online for free without registration

Yesterday, I shared three ways to post presentations online without registration. Today, I want to share ways to schedule meetings or events where you might need to give a presentation. There a number of programs or websites that are more in depth than the three I am going to share, but these web applications are designed to find a common time to host an event or meet together without the need to sign up.

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  • When Is GoodThis is the website with the least amount of options of the three, but it is also the easiest to use. Choose your time increments of 15, 30, 60 minutes or a whole day and then highlight the times you are available. Use the show options to make full use of the site such as a description or giving the page a custom URL before naming the site and creating the event. You will be given a code that you will need to see the results later on, so make sure you write it down. You will then be supplied with three URLs: one for sharing, one for the results, and one for editing the calendar. Others can then choose their times and provide comments and their name.

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  • DoodleDoodle uses a polling type design to find a time to meet together. You first need to provide the basic information such as title, place, description, and name (email is optional) before proceeding. You then select a day and time through a calendar or use the free text option. Finally, you can choose a number of options for the poll such as a single answer per person or limiting the number of choices. You are then given two URLs: one for sharing and the other for editing.

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  • MeetifyrThis is the most feature-rich site of the three with the options to include extras such as a custom map. You first must provide information such as what it is (title) and where (the location). You can also provide a more detailed description if you would like. For the location, you can choose a map. You then choose your date or date range and copy the URL to share.

I hope that has been helpful for you. If you have any comments or would like to suggest a site for this list, please share your comments below or tweet them to @nathanghall and I will add them to the list!